UH Foundation Policies

Privacy Policy

The Foundation owns and maintains a comprehensive database of information on University of Hawaiʻi System alumni and donors in accordance with the general needs and expectations of the Foundation and the University of Hawaiʻi System.

The Foundation occasionally receives personal information through various forms throughout its website, such as for event registrations, membership applications, award nominations, volunteer opportunities, and updates to the alumni directory.

The type of information collected can include, but is not limited to, name, address, phone number(s), email address(es), graduation year and college/school/department.

Information received and on file with the Foundation is safeguarded in a number of ways.

Use of Cookies

To enhance and personalize your experience, some of the Foundation’s webpages use "cookies." Cookies are text files that your Web browser places on your computer’s hard drive to store your preferences.

Use of Personal Information

Alumni Information, General

• The Foundation does not distribute any alumni contact information to individuals or entities not affiliated with the University of Hawaiʻi System, except in very limited circumstances. Contact information is primarily restricted to name, address, and phone number.
  
• The Foundation will only share contact information with individuals or entities that are not part of the university for the explicit and limited purposes of facilitating the Foundation’s mission. All Foundation partners who receive contact information must have an appropriate privacy policy in place. Furthermore, Foundation partners must agree to sign a Confidentiality/Non-Disclosure Agreement to which they agree to neither repurpose nor sell the personal donor information. Finally, Foundation partners must agree to destroy all copies of contact information after the partner’s contract with the Foundation has expired or terminated.
  
• The Foundation may release information to a third party if authorized or required by law, if it is clearly stated on a Foundation web site that certain information will be shared or if the user expressly consents to the release of information.

Donor Information, General

• The Foundation does not distribute any donor contact information to individuals or entities not affiliated with the University of Hawaiʻi System, except in very limited circumstances. Contact information is primarily restricted to name, address, and phone number.
  
• Unless otherwise stipulated by the donor, the Foundation provides the university with donor contact information and gift information.
  
• The Foundation will only share contact information with individuals or entities that are not part of the university for the explicit and limited purposes of facilitating a Foundation initiative. All Foundation partners who receive contact information must have an appropriate privacy policy in place. Furthermore, Foundation partners must agree to sign a Confidentiality/Non-Disclosure Agreement to which they agree to neither repurpose nor sell the personal donor information. Finally, Foundation partners must agree to destroy all copies of contact information after the partner’s contract with the Foundation has expired or terminated.
  
• The Foundation may release information to a third party if authorized to by law or it is clearly stated on our website that certain information will be shared and the user indicates consent by providing the information.

Information Collected

• The Foundation tracks Web usage and non-personally identifiable information to evaluate how well the website is reaching visitors.
  
• Information collected through forms for specific uses (e.g., award nominations) is used for those express purposes and in the promotion of those activities, events or programs.
  
• Information collected on registration forms is used to allow entry to events or access to restricted areas of the Foundation website, e.g., the Alumni Directory.
  
• Information collected through "Make a Gift Online" is used for those express purposes of processing and acknowledging your gift and updating the Foundation’s records.

Email

• Email addresses used in the community, as a matter of policy, are not revealed by the Foundation - by default, messages are sent via blind email, leaving the option to reveal an email address up to each individual recipient.
  
• Email addresses, as a matter of policy, are not revealed by the Foundation outside of the University System.
  
• Email addresses may be used for sending out information about Foundation or university events via email. The Foundation regards bulk email as an efficient and cost-effective channel of communication with its constituents. The Foundation seeks to minimize the amount of email it sends to alumni and only Foundation-approved emails will be sent out in bulk.

Credit Card Information

• The Foundation’s online forms for event registrations, membership, and donations collect credit card information for payment. Your credit card transaction will be processed in a secure manner and your credit card information will not be shared with third parties that are not connected with the university.

Security

Our sites use industry standard security. When you make a donation or otherwise transact with these sites, a "secure connection" is established using Secure Socket Layer (SSL) technology. SSL is a security protocol for commercial transactions on the Internet. While there is no such thing as "perfect security" on the Internet, the Foundation will take all commercially reasonable steps in order to insure the safety of your personal information.

Opt-Out

The Foundation provides you the opportunity to opt out of receiving communications from us and our partners.
To remove yourself from future communications, you can select one of the following options.

Alumni Communications

• Send email to alumnews@hawaii.edu.
  
• Send mail to the following postal address: 2440 Campus Road, Box 307 Honolulu, HI 96822-2270.
  
• Call our office at 1-877-UH-ALUMS (1-877-842-5867).

Donor Communications

• Send email to webinquiry@uhf.hawaii.edu.
  
• Send mail to the following postal address: 2444 Dole St. Bachman Hall 105 Honolulu, HI 96822-2388.
  
• Call our office at 1-866-UH-OHANA (1-866-846-4262).

Last Modified

March 11, 2005